Your Feedback Requested on Draft Procedures for Non-departmental Users to Request Access to Campus Facilities

October 6, 2017

Dear Campus Community,

UC Berkeley has been undertaking a consolidation and revision of some of the policies governing events sponsored by non-departmental users, such as student organizations and groups or individuals not affiliated with the University. Events scheduled, organized, and supervised by campus academic and administrative departments are not subject to this policy. This proposed permanent policy will address procedures for non-departmental users to request access to campus facilities for events, requirements for event sponsors, and security review.

This policy is a continuation of a process begun last spring and is designed to be consistent with the University’s paired commitments to Free Speech, as well as the safety and well-being of our students, other members of the campus community, their guests, and the public. Events this fall have demonstrated the importance of policies governing events.

UC Berkeley revised this policy last academic year and solicited initial feedback from key campus stakeholders over the summer, including ASUC (Associated Students of the University of California) and GA (Graduate Assembly) student government leadership, student groups who have engaged with the UC Police Department for event security in the past, Academic Senate leadership, Deans and Chairs, staff who support non-departmental events, and other staff and administrators. The university implemented it as an interim policy in mid-August.  

We are now soliciting feedback from undergraduate, graduate, and professional school students; postdocs; staff; and faculty to help finalize this policy.

You can find a copy of the policy here and a full timeline of this process on our website.

Please use your CalNet ID on this Google Form to provide your feedback before October 31.

Thank you for helping us develop a policy that best serves our campus community.



Stephen C. Sutton, Ed.D.
Interim Vice Chancellor
Division of Student Affairs


If you are a manager who supervises UC Berkeley employees without email access, please circulate this information to all.

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